ROPA Management Software
Create, maintain, and export your Record of Processing Activities with our guided wizard. Stay compliant with GDPR Article 30 requirements.
What is a Record of Processing Activities?
Article 30 of the GDPR requires organizations to maintain a record of their data processing activities. This document must include details about the purposes of processing, categories of data subjects, recipients, transfers, retention periods, and security measures. Our ROPA software automates this documentation process.
Comprehensive ROPA Features
Everything you need to create and maintain compliant processing records
Template-based Builder
20+ pre-filled fields covering all Article 30 requirements. Just fill in your specifics.
Controller & Processor
Separate templates for data controllers (Art. 30.1) and processors (Art. 30.2).
Version Control
Track all changes with complete audit trail. Compare versions side-by-side.
Legal Basis Guidance
Built-in guidance for selecting appropriate legal bases under Article 6.
Multi-Company
Manage ROPA records for multiple entities from a single dashboard.
Smart Search
Find any processing activity instantly across all your records.
Export Options
Generate PDF and DOCX reports ready for DPA inspection.
8-Step Wizard
Guided workflow ensures you capture all required information.
Why Choose Our ROPA Tool?
Save time, reduce risk, and stay compliant
Save 80% Time
Create complete ROPA entries in minutes instead of hours with our guided templates.
Audit-Ready
Templates designed for NAIH and EU DPA inspections. Export anytime.
Always Current
Regular updates reflect latest regulatory guidance and best practices.
Frequently Asked Questions
Common questions about ROPA and our software
Who needs to maintain a ROPA?
Organizations with 250+ employees must maintain a ROPA. Smaller organizations must also comply if they process special category data, criminal records data, or conduct processing that poses risks to individuals.
What must be included in a ROPA?
For controllers: name/contact details, processing purposes, data subject categories, recipient categories, international transfers, retention periods, and security measures. Processors have similar but adapted requirements.
How often should the ROPA be updated?
The ROPA should be updated whenever there are changes to your processing activities. Best practice is to review quarterly and update as needed. Our software makes updates easy with version tracking.
Can we use this for multiple companies?
Yes! Our multi-company feature allows you to manage separate ROPA records for different legal entities, subsidiaries, or clients from a single account.
Is the ROPA export format accepted by authorities?
Our templates follow the format recommended by the European Data Protection Board (EDPB) and are regularly used for NAIH inspections in Hungary.
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